Board Member - Treasurer
Treasurer’s Job Description
The Treasurer position provides financial support and guidance to and is a key member of the MoKan Greyhound Adoption board. This position will serve on the board of directors by coordinating and supporting the organization’s financial needs. The Board of Directors of MoKan Greyhound Adoption is a working board and not a governing board.
Responsibilities as a Board Member:
• Attend at least two (2) board meetings during the year missing no more than two consecutive meetings.
• Check MoKan e-mail and respond to messages at least once a day.
• Check Facebook page and groups at least once a day.
• Chairs committees as appropriate and offers to take on special assignments.
• Schedule, attend and lead committee meetings specific to your area of expertise if appropriate.
• Gets to know other committee members and builds a collegial working relationship that contributes to consensus.
• Attend functions, fundraisers and special events to gain visibility as a board member, to get to know the other volunteers and to help manage the success of the events.
• Participate in industry Listservs and Facebook Groups to stay informed in the industry, to utilize for the purpose of promoting adoption program events and fundraising efforts and to help promote the resources to other volunteers.
• Assist as needed during emergencies.
• Participate as a foster home regularly so that you may help promote fostering to other volunteers, continue to gain education with regards to managing different types of dogs and to enable you to help troubleshoot problem situations.
• Participate in fundraising for the organization.
• Has or gains full understanding and has or gains a commitment to the mission, goals and objectives of the organization. Has or gains full understanding of the roles and responsibilities of the Board of Directors. Has or gains full understanding of the roles and responsibilities of the volunteers. Has or gains full understanding of the day-to-day activities of the organization.
• Suggest possible nominees to the board who can make significant contributions to the work of the board and the organization.
• Follow conflict-of-interest and confidentiality policies.
Responsibilities as the Treasurer:
• Has general charge of the financial affairs of the organization.
• Disburse or cause to be disbursed the funds of the organization as may be directed by the Board of Directors, taking proper vouchers for such disbursements.
• Keep and maintain adequate and correct accounts of the organization's properties and business transactions, including accounts of its assets, liabilities, receipts, and disbursements.
• Exhibit at all reasonable times the books of account and financial records to any Director or Officer of the corporation, or to his or her agent or attorney, upon request of same.
• Respond to financial inquiries as requested within 48 hours of receipt of inquiry.
• Submit 990 postcard to IRS with end of the year data.
• In general, perform all duties incident to the office of Treasurer and such other duties as may be required by law, by the Articles of Incorporation, by the Bylaws, or which may be assigned to him or her from time to time by the Board of Directors.
• Upon leaving office, all records shall be turned over to the corporation or the newly elected Treasurer within fourteen (14) days.
• Payments may be disbursed for collars and leashes, muzzles, crates, food, medications, insurance, calendars, veterinary bills, inventory for MGA booth at special events, telephone, PO Box, e-fax, facility rental, storage rental, vehicle rental, greyhound books, software, electrical service for Home Show booth and other items deemed necessary by the board.
• Sends monthly financial report to the board.
• Ability to listen, think clearly and creatively, problem solve, work well with people individually and in a group, act as cheerleaders, mentors, and guides to the other volunteers and adopters.
• Willing to prepare for and attend board and committee meetings, ask questions, take responsibility for special projects and complete them thoroughly and on time, contribute personal resources generously and financial resources as circumstances allow.
• Develop necessary skills (if you do not already possess them) through continuing education, research, reading, etc. for the purpose of staying up-to-date on industry topics, advancing knowledge on dog-specific topics, learning skills such as cultivating and soliciting funds, cultivating and recruiting board members and other volunteers, read and understand financial statements, learn more about the substantive program area of the organization.
• Possess sensitivity to and tolerance of differing views, a friendly, responsive and patient approach, community-building skills, personal integrity, a developed sense of values, concern for the non-profit’s development and a sense of humor.